online course evaluation system

Last Updated on August 8, 2022 by Team College Learners

Many institutions of higher education – colleges, universities, community colleges – use online survey software to create a powerful course evaluation system. With Snap Survey Software, your institution can easily administer and collect data directly from students, and generate analysis and reports that can easily display areas of strength or areas that need continued improvement. Snap Survey Software has the ability to generate comprehensive Smart Reports, which can be integrated into your course evaluation system in order to generate reports on an range of criterion and over time. With Contextual Reporting, a new Smart Reporting feature of Snap 11 Survey Software, you can easily generate lists of reports from the same survey which contain data relevant to and configured to individual professors, departments, schools, and more. And, the relevant reports can be run over and over again. It’s an effective and easy way to automate the management of multiple reports, making it especially useful to educational institutions for information gathered through course evaluations.

There are many good reasons why your institution should consider online survey software for your course evaluation system. Some of the reasons to consider include:

  1. Flexible design – Create surveys with a variety of question styles, from single- and multi-response, rating-scale, ranking, and open-ended question styles to interactive question styles like image selection and slider style questions. Easily add course-specific questions directly into the course evaluation. Add questions that relate to a specific course, instructor, or administrator. Make use of available question libraries (a bank for previously developed questions) in Snap Survey Software to customize your course evaluation. Or, create your own question libraries. You can focus on the areas your administrators wish to measure, and use those questions over and over again.
  2. Administration flexibility – Managing online course evaluations affords many conveniences that paper-based course evaluations don’t offer. Students can complete their course evaluations at their convenience – whenever, from wherever, 24/7 – on a device of their choice – desktop, laptop, tablet, or Smartphone. Additionally, consider those that are visually impaired. Web accessibility standards have been created for Snap Survey Software as part of the Web Accessibility Initiative (WAI) of the World-Wide Web Consortium (W3C) to ensure that web content is accessible to everyone, regardless of disability. In the U.S., many of these requirements are enshrined in section 508 of the Rehabilitation Act.
  3. Track student responses – Given the large volume of students in any higher education institution, as well as the number of courses offered, it becomes a challenge to keep track of which students have completed course evaluations.  A complete course evaluation system can manage which evaluations should go to specific students, and track which course evaluations students have or have not completed.
  4. Track progress over time – Course evaluations serve a purpose of not only improving course quality, but also evaluating the performance of professors and administrators on any number of factors over time.  Snap Survey Software has the ability to generate comprehensive Smart Reports, which can be integrated into your course evaluation system in order to generate reports on your choice of criterion and over time.

Snap Survey Software offers a range of features that help those in higher education get the information they need from course evaluations to make better informed decisions.


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Summary: Student course evaluation is a purposeful, systematic, and careful collection of insightful feedback, conveying the effectiveness and impact of programs and courses that need a change and improvement.

How A Successful Transition To Online Course Evaluation Increases Student Responses

Student online course evaluation is a collection of valuable feedback, which holds the answer of whether the programs or the courses are effective, or they need an immediate change or betterment.

Feedback Loop

Feedback is vital to identify the strengths and weaknesses of the courses, programs, and faculty instructions. Finishing the course evaluations permits the faculty, department heads, and deans to know about the experience in the classroom. The most effective method to maintain high-quality response rates is to make the evaluation, part of the course. Simply administering a mid-semester course evaluation, and providing the results and the plan of action based on the feedback will dramatically improve response rates at the end of the year. The main aspects considered during the evaluation are relevance, efficiency, efficacy, utility, and sustainability.

Student Responses

Course evaluation is used to improve the quality of teaching and learning through feedback to both individual faculty members and promotion committees. Course evaluation provides information regarding students’ and the instructor’s behavior, and about the course. Responses also serve as one measure of the quality member’s teaching that is used to evaluate faculty for promotion and tenure. Students play an integral role in the academic life through the participation in the evaluation of the faculty.

Instructor-Driven Strategies Increase Online Student Evaluation Response Rates

Goodman, Anson, and Belcheir surveyed 678 faculties across a range of disciplines, asking them to report how they were trying to boost online response rates. Among those surveyed, 13% reported that they did nothing to improve the rates and that, on average, 50% of their students completed the forms. Those who did something to encourage students to complete the evaluations generated response rates of 63%. The most common approaches faculty reported were the ones we’d expect. They reminded students to complete the forms, which upped the response rate to 61%, and they explained how the results helped them improve instruction, which bumped the rate up to 57%.

Case Study: University Of Washington

The University of Washington’s Paper Reduction Committee recommended online course evaluations in UW to reduce its use of paper, and save thousands of dollars every year, while giving faculty and administrators more direct access to evaluation results. As per UW, the current total cost of the paper evaluation is about $1, 50,000 annually. By eliminating paper, nearly $75,000 will be saved in a year, and about a quarter million sheets won’t have to be recycled.

3 Ways To Use Online Course Evaluations

The evaluation is used in 3 different ways:

  1. Faculty use them to help improve their teaching.
  2. Departments use them to evaluate faculty that includes merit, promotion, and tenure decisions.
  3. Students can check out the course evaluation catalog to determine if they want to sign up for certain class.

Problems With Paper-Based Course Evaluation

  • Numerous institutional cost.
  • Compiling results and students comments – requires substantial investment of staff time and resources.
  • Course evaluations in the classroom – limits the amount of time and requires devoting a portion of class time to complete it.
  • Students couldn’t convey their thoughtful comments.

Transitioning To Online Course Evaluations

There is a systematic tendency for online course evaluations to be higher than paper evaluations with higher response rates. Here are some of the benefits:


  • Substantial savings to institution.
  • Less turnaround time to deliver results.
  • Increased capability to perform statistical analyses.
  • Substantive feedback from students.
  • Pros and cons of online course evaluation system.
  • Immediate results.
  • Less probability of getting errors.
  • Not time-consuming.
  • Less costly.
  • Go green.
  • More student comments.
  • Flexibility for questions.
  • Less time intensive for administrators.

Paper responses are significantly, and practically, lower than online responses. Here are some of the negative differences:


  • Can also have lower response rate.
  • Concerns about confidentiality and anonymity.
  • Students’ who have not attended the classes will get an option of giving opinions.


By considering the above points, online evaluations of teaching are a suitable alternative to the paper-based evaluation. Higher education institutions have started transitioning from paper and pencil student-rating forms to online evaluation systems. Faculty and university administrators who are considering this online implementation should have well-defined plan to yield the optimized results. In order to maximize the student response rates, the administrators of online evaluation need to communicate effectively with the faculty members who are being reviewed, so that in turn they can communicate with students, and improve their participation.

Adopting a system of online evaluation will build cost effectiveness, environmental friendliness, time efficiency, and availability of robust analytical techniques. The online evaluation system should be considered as a viable alternative to the paper-based approach provided faculty members and administrators of the universities agree to promote student participation.